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European SharePoint 2013 Hosting :: Using Metadata and SharePoint Search in SharePoint 2013
Feb 27th
Over time, we quickly realize that knowledge can be difficult to find within an organization. Having a dedicated knowledge repository can be very helpful, but the true knowledge in your company usually goes beyond a dedicated place to store articles and documents. SharePoint is great for capturing knowledge through documents, blogs, wikis, discussion boards, social newsfeeds and other content, but this knowledge often gets lost over time, especially as new content is added throughout your environment. How do we harness this knowledge so that it becomes more relevant and useful for the users of your system?
One of the key foundations to a good knowledge management system in SharePoint is the definition of content types and managed metadata. This provides a global structure that can be used across your SharePoint environment and provides consistency when searching for information in SharePoint, no matter where your content lives.
Using Enterprise Keywords is an easy way for users to tag content with Metadata that doesn’t fit in the structured taxonomy. Using the Managed Metadata Service, these Enterprise Keywords can easily be moved into the formal taxonomy if and when it makes sense.
To pull all of this content together, SharePoint Search can be used to return content from across your organization into a single location. The search results page allows users to further refine their results using both your structured and non-structured metadata. A simple example of this may be in finding all training documents related to a particular topic, no matter which department they originated from.
Tapping into the knowledge of the people within your organization can provide amazing benefits. Users can complete their SharePoint profile in order to manually add skills and experience that is relevant to their job. SharePoint Search can use this information to return the relevant people for your query.
Search in SharePoint 2013 can also determine the relationship between people and the documents they have authored, making it even easier to find the right person with the skills or experience you are looking for without the need for users to keep their profile constantly up to date.
SharePoint Search out-of-the-box will provide some ranking of the results based on relevance. With some additional configuration, search can provide very specific ranking for your organization. This may be based on the age of the content, the feedback (ratings) of content received by peers, the source of the content, or even the popularity of the content.
With some initial planning and configuration, users can see the true potential in using SharePoint for finding knowledge throughout the organization.
European SharePoint 2013 Hosting :: Feature Search in SharePoint 2013
Nov 23rd
Search is one of the big bets in SharePoint 2013. Search is new, search is different from all previous versions of SharePoint. The platform has been consolidated. It is a combination of FAST Search and SharePoint Search components. And also the good news is, it is the same from Foundation to Server. No more different flavors.
Note: be aware, that this article is mainly written based on SharePoint 2013 Technical Review and although the beta version has arrived, functionality can still change when the RTM is released.
The search architecture has changed in many ways. There are new components, new topology and new features. The new architecture is to facilitate greater redundancy and to be more scalable. The following picture displays the logical architecture and its components. In this post all components are explained briefly.
Crawl Component
The crawler is responsible for crawling the content. The crawler uses the connectors to retrieve data from the content sources, but is does not parse any text or documents. The result of crawling is both the actual content and the associated metadata. All crawled items are passed over to the next component, the Content Processing Component.
Content Processing Component
This component processes crawled items and then feeds these items to the Index Component. So, this content processing component does actually parse the content by means of Format Handlers. It has automatic file format detection and it no longer relies on file extension. Out of the box there are high-performance format handlers for HTML, DOCX, PPTX, TXT, Image, XML and PDF formats. IFilters are still supported.
Index Component
The Index Component is used in both feeding and query processes. On one hand it receives processed items from the Content Processing Component and writes those items to the index. On the other hand it receives queries from the Query Processing Component and provides results sets in return.
The Index Component is also responsible for moving the indexed content when the topology changes by the Search Administration Component.
Query Processing Component
When the Query Processing Component receives a query from the search front-end, it analyzes and processes the query. The processed query is then submitted to the Index Component. The Index Component returns a result set based on the processed query back to the Query Processing Component, which in turn processes that result set before sending it back to the search front-end.
Analytics Process Component
In SharePoint 2010 there was a Web Analytics service application. In SharePoint 2013 this is now part of the Search architecture. The new analytics component tracks and analyzes crawled items and how users interact with search results. The analytics component uses it to continuously improve the search relevance. The results of this Analytics Processing Component are returned back to the Content Processing Component to be included in the search index.
Search Administration Component
The Search Administration Component is responsible for the search topology and search provisioning. It coordinates the search components Content Processing, Query, Index and Analytics.
Summary
A lot has changed when it comes to SharePoint search. The best of all search types in SharePoint 2010 (including FAST) are consolidated into one. And this one search engine is used from Foundation to Server. The new architecture with all the components is to provide greater redundancy and for better scalability.
